Review & Approval Process

From the Faculty Handbook (67-68):

Curriculum is the collective responsibility of the faculty. The curriculum development and review process will be guided by the policies and goals of the university, colleges, and departments. Proposed changes and reactions to those proposals should be communicated to all interested parties and multiple viewpoints should be considered.

Faculty may initiate proposals by completing and submitting the appropriate course/program proposal forms. These forms are available online: undergraduate proposals forms and graduate proposal forms.

There are four categories of proposals, each with a different set of reviewing levels. (In the description below, PTEU is an acronym for Professional Teacher Education Unit, and UPCC denotes the university-wide Undergraduate Policies and Curriculum Committee.

Category 1. Proposals for Directed Study courses and Special Topics courses funded exclusively by department budgets require approval only by the associated department curriculum committee and department chair. Special Topics course approvals should be sent as information to the college dean.

Category 2. Proposals for Special Topics courses involving funding outside department budgets require approval by the:

  1. department curriculum committee.
  2. department chair.
  3. college curriculum committee.
  4. college dean.
  5. UPCC or GPCC.

Category 3. Proposals relating to (a) teacher education program requirements (e.g., curriculum, admissions, certification), (b) general education and teaching field courses designed exclusively for teacher education programs, or (c) professional education courses require approval by the:

  1. department curriculum committee in conjunction with the PTEU Program area (e.g., early childhood, middle grades, secondary, and all grades, P-12)
  2. department chair responsible for course delivery
  3. Teacher Education Council
  4. dean of the Bagwell College of Education
  5. UPCC
  6. Provost and Vice President for Academic Affairs and President.

Category 4. All other proposals (that is, proposals not in Categories 1, 2, or 3) require approval by the:

  1. Department curriculum committee (in conjunction with General Education Council if the proposal is related to a core course)
  2. Department chair
  3. College curriculum committee
  4. College dean
  5. UPCC
  6. Provost and Vice President for Academic Affairs and President.

Rejection of a proposal at any of its designated levels of review precludes adoption of the proposal in its present form and must be accompanied by a written explanation of the rationale behind the rejection. This explanation is to be distributed by the rejecting level of review to all earlier levels of review and to the initiator of the proposal.

The UPCC will receive course and program proposals from colleges and departments and insure their compliance with university policies and goals. These committees will maintain in writ- ing and make available upon request a list of major criteria used in evaluating proposals. Initiators of proposals under review will be invited to discuss those proposals at scheduled meetings. Committee recommendations will be directed to the Provost and Vice President for Academic Affairs and President for their action and to the Executive Committee of the Senate for its use in monitoring
the activities of these committees. The UPCC will also make policy recommendations regarding the curriculum development and review process to the Senate. The General Education Council will assign one of its own members to serve concurrently as a voting member of the UPCC.

Each college curriculum committee will include representatives from all the departments in the college. It will maintain in writing and make available upon request a list of major criteria used in evaluating proposals. Initiators of proposals under review will be invited to discuss those proposals at scheduled meetings. Input will be solicited from departments within the college that may be affected by substantive proposals under review. Each college curriculum committee chair should attend (or send a designee to attend) meetings of the UPCC as applicable to relay input from departments within the college that may be affected by substantive proposals under review from other colleges. (Note: For Category 3 proposals, the Teacher Education Council plays the role of college curriculum committee in the Bagwell College of Education).

Each department curriculum committee will maintain in writing and make available upon request a list of major criteria used in evaluating proposals. It will discuss substantive proposals with the department before passing those proposals on to the chair. It will share with the department the written explanation of the rejection provided by any level of review. Each department curriculum committee will maintain in writing policies and procedures guiding the development of directed studies and special topics courses within the department and will forward a copy of these policies and procedures to the UPCC as applicable.

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