Frequently Asked Questions
1.) I would like to open an account with KSURSF. What do I need to do?
Please send an email to email@example.com with a brief summary of the purpose of the account. We will contact you for further details.
2.) Which expenses are allowed?
State allowable expenses, except for travel, can be paid by KSURSF as long as the expenses are reasonable and allocable to and allowable under project/account terms and conditions. Travel arrangements must be booked and expenses reported through Concur; no travel costs may be paid by KSURSF. Meals that include only KSU employees must follow KSU and BOR policy, which states that group meals should only be provided where the meeting lasts at least four (4) hours, group meals held at the start and/or finish of a meeting are not allowable, the meals should have prior approval from the President, snacks are not allowed, and KSU per diem rates must be used. See the full policy for complete details: http://www.usg.edu/business_procedures_manual/section19/C1563.
See the KSURSF Policies and Procedures Manual section on Business Entertainment for KSURSF policies regarding employee business expenses. Expenses not allowed by the State may be allowable but must receive prior KSURSF approval (contact firstname.lastname@example.org).
3.) Can I get paid by KSURSF? Can I pay any faculty through KSURSF?
No. All faculty and staff payments must be made through KSU payroll.
4.) I have an invoice. How do I get it paid from a KSURSF account?
5.) I have already paid for some project expenses and would like to be reimbursed from a KSURSF account. What do I need to do?
6.) I used my personal vehicle for project-related activities. How do I get reimbursed from my KSURSF account?
Mileage reimbursements must be paid by KSU. KSURSF does not reimburse mileage expenses.
7.) I need to hire a consultant. What do I need to do?
If you intend to pay a consultant $5,000 or less from your KSURSF account on a non-recurring basis, please submit a detailed invoice from the consultant, including a statement of work, and a payment request form to Accounts Payable. A consulting agreement is required for services that will cost more than $5,000, as well as all recurring payments. Please contact email@example.com. The consulting agreement must be signed by the consultant and the KSURSF COO or delegated signatory. To process the payment, please submit the completed consulting agreement, a detailed invoice, and a payment request form to Accounts Payable.
8.) I see that there is a KSURSF Grant Closeout Form. What is that?
Once your project is finished, KSURSF will send you this completed form to sign.