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Registration Policies

  • Students are required to agree to the following registration agreement before they can proceed to the registration module in Owl Express.

    READ CAREFULLY, THIS IS A LEGALLY BINDING AGREEMENT.

    In exchange for the opportunity to enroll in courses at Kennesaw State University (KSU), to receive educational services, and other goods and services of valuable consideration, I understand and agree to the following terms and conditions

    I understand and agree:

    • That by registering for classes at Kennesaw State University, I assume financial responsibility for all charges billed to my student account. In order to avoid financial responsibility, I must drop any classes, which I do not plan to attend, during the drop/add period. I understand that nonattendance does not constitute a drop from classes.
    • I am responsible for the payment of all tuition and fees when due to Kennesaw State University (including, but not limited to, tuition, student fees, and meal plans) regardless of my eligibility for financial aid or other financial assistance. All balances will be paid in full using current financial aid before issuing any refunds;
      That, based on enrollment, class standing, and residential status, Kennesaw State University may include meal plan charges as part of the cost of attendance. Meal plan requirements and exemptions can be found online at dining.kennesaw.edu. Some meal plans include Dining Dollars.  I understand that fall and spring Dining Dollars are valid during the fall and spring contract periods and any unused funds from the current academic year expire at the close of each spring contract period. Summer Dining Dollars are valid during the summer only and unused funds expire at the close of the summer contract period.
    • That all necessary communication pertaining to outstanding balances will be performed through Kennesaw State University’s issued student email account. I authorize the University, the Department, and their respective agents and contractors to contact me regarding balance(s), including repayment of my loan(s);
      That my failure to pay any sums when due may result in late fees and placement of a hold on the account and may result in the submission of my account for collection or legal action pursued by the collection agency, in which event I agree to pay all fees and costs of collection, including attorney’s fees;
    • That a hold on my student account will prevent me from registering for courses and obtaining transcripts;
    • That Kennesaw State University will deliver my IRS Form 1098‐T electronically every year in which I have reportable transactions, and that I may view and print my IRS Form 1098‐T by logging into www.1098t.com;
    • That I am subject to and responsible for complying with all Kennesaw State University policies and procedures;

    I further understand and agree that my authorization to enroll in courses at Kennesaw State University is expressly conditioned upon acceptance of all terms and conditions set forth in this Agreement.

  • Auditing of courses will be permitted for regularly enrolled students who have obtained the approval of their advisor. Proper paperwork obtained in the Office of the Registrar must be filed before the end of Drop/Add. Such courses will count at full value in computing the student's course load and fees. The student's name will appear on the official class rolls of the course. A grade of V will be recorded on the transcript. The grade of V will have no effect on the student's grade point average. The student will not be permitted to have the audit grade changed at a future date. If a student withdraws from an audit course, a grade of W will at no time appear on the transcript for an audit course.

  • Kennesaw State University students may enroll in courses offered by member institutions of the Atlanta Regional Council for Higher Education (ARCHE) under a cross registration agreement. Students who wish to cross register must meet all eligibility requirements under the ARCHE agreement and the University. Courses taken through Cross Registration are considered resident credit.

    Student Eligibility Criteria

    • Students must be in good standing and have a minimum Kennesaw State University cumulative GPA of 2.0 and the required GPA to enroll in the Kennesaw State University course which is most similar to the course in which the student wishes to cross register.
    • Students must be concurrently enrolled in at least one Kennesaw State University course.
    • Students must meet prerequisites for requested course(s) as defined by Kennesaw State University and the host institution.
    • Students must meet the host institution’s immunization and health requirements.
    • First-semester freshmen may not cross register (unless cross registering in courses for purposes of ROTC training).

    ARCHE Restrictions

    • The course is offered at Kennesaw State University that semester.
    • The course has been previously attempted at Kennesaw State University.
    • The student expects to graduate from Kennesaw State University during the semester the student wishes to cross register a course.
    • Students are limited to two cross-registered courses per semester, and the combined course load at Kennesaw State University and the host institution may not exceed the student’s maximum credit limit set by the home institution.

    ARCHE Procedures

    • Students who wish to cross register must complete and submit an ARCHE Cross Registration Application to the Office of the Registrar, Kennesaw Hall.
    • Students must complete a new ARCHE Cross Registration Application for any subsequent term.
    • Once all approvals have been obtained, the host institution’s Cross Registration Coordinator will register students for the approved course(s) on a space-available basis after the host institution’s regularly enrolled or continuing students have had first priority for registration. The host institution’s Cross Registration Coordinator will inform the student of approval and registration status via the student’s email account.
    • Kennesaw State University’s students will pay Kennesaw State University’s tuition and fee rates. However, special fees (lab fees, parking and equipment lease) and security deposits must be paid to the host institution.
    • The student is responsible for clearing all holds prior to the end of ARCHE registration period. Failure to clear all holds will result in the student not being registered for the term. The student must notify the ARCHE coordinator when all holds are cleared.
    • The student is responsible to verify registration while participating in the ARCHE program. Your name will appear on the class roll and also reflect on your student registration Owl Express account.
    • Students must abide by all host institutions’ policies and schedules regarding grades, exam dates, absences, and add/drop/withdrawal deadlines. To withdraw/drop from a course, both Kennesaw State University and the host institution’s withdrawal procedures must be followed. Changes in registration must be approved by Kennesaw State University and the host institution’s Cross Registration Coordinators.
    • Upon completion of the course, the host institution’s Cross Registration Coordinator will send a final transcript to Kennesaw State University. Students who receive a grade of Incomplete at a host institution should recognize that the time limit for removal of a grade of Incomplete must not exceed Kennesaw State University’s deadline for removal of a grade of incomplete. It is the student’s responsibility to request an official transcript from the host institution once the grade of Incomplete has been satisfied and a final grade has been assigned.
  • The following institutional regulations apply to directed study. Additional departmental requirements may exist.

    General restrictions:

    • Content in the directed study will not substantially overlap an existing course in the curriculum.
    • A student may not carry more than three semester hours in a directed study per semester.
    • A maximum of ten semester hours of directed study may be used to satisfy degree requirements with a maximum of three hours used as related studies electives and a maximum of three hours used as free electives. The department shall determine the maximum number of hours allowed within the major.
    • A student must have an overall adjusted GPA of at least 3.0 and a cumulative GPA in the major of at least 3.0 in order to be eligible for a directed study.

    Any student wishing to do a directed study must contact his/her advisor to initiate a Directed Study request.

  • Changing or Declaring Majors

    • Students should declare a major as soon as possible so an advisor can be assigned to help expedite their progress toward a degree and assist them in preparing for a career.
    • Students desiring to declare/change their major or add/change their concentration should submit the request through Owl Express, Student Records, Declare or Change Major/Minor link.  
    • Once submitted via Owl Express, the major declaration routes to the appropriate academic department responsible for that major (e.g., a selection of Anthropology major will route to the Department Chair of Geography/Anthropology for approval).  After the academic department has approved the declaration/change, the major will appear on the Academic Transcript in Owl Express.
    • Students are notified via their KSU email when the request has been denied.
      When changing majors, it is possible that additional hours of course work, beyond those required for completion of the original program, may be required.
    • Students are evaluated for graduation using the catalog in effect at the time of the declaration/change, or any catalog in effect during subsequent periods of continuous enrollment.  Thus, if a first year freshman enters KSU in Fall 2014 and changes his major during Fall 2015 semester, his catalog year will change to Fall 2015.  This same student, who has not changed his major since Fall 2015 and plans to graduate Spring 2018, will be evaluated for graduation using the Fall 2015 catalog but could also choose to be evaluated from the 2016 or 2017 catalogs.
    • Students readmitted will be evaluated for graduation from the catalog in effect at the time of readmission or reinstatement, or any catalog in effect during subsequent periods of continuous enrollment.
    • NOTE: Students desiring to change from a major to undeclared status should contact the Office for New, Exploratory, and Students in Transition (NEST). The NEST is the primary advising resource for students who have not yet chosen a major, as well as those who are considering a change of major. The NEST is also a secondary advising resource for those students who have a declared major but need assistance with general education requirements or university policies.

    Changing or Declaring Minor

    • Students should declare or change his/her minor through Owl Express, Student Records tab, Declare or Change Major/Minor link.
    • Once submitted via Owl Express, the minor declaration routes to the appropriate academic department responsible for that minor (e.g., a selection of Anthropology minor will route to the Department Chair of Geography/Anthropology for approval).  After the academic department has approved the declaration/change, the minor will appear on the Academic Transcript in Owl Express.
    • When changing minors, it is possible that additional hours of course work, beyond those required for completion of the original program, may be required.
    • Students should declare a minor early in degree progression so they have the opportunity to discuss with an advisor how a minor affects the degree and its advantages toward career options.
    • Students are notified via their KSU email when the request has been denied.
  • Students may withdraw from one or more courses up to one week prior to the last day of class. Summer withdrawal dates vary according to the part of term in which the student is enrolled. As of fall 2004, students will be allowed a maximum of eight total withdrawals if they enter KSU as a freshman. Transfer students will be allowed one withdrawal per fifteen credit hours attempted, for a maximum of eight. Students who choose to pursue a second degree at KSU will be allowed two additional withdrawals. Students who entered KSU before fall 2004 will be allowed one withdrawal per fifteen credit hours attempted for a maximum of eight after the institution of this policy. As part of the consolidation process between Kennesaw State University and Southern Polytechnic State University, SPSU students will have eight withdrawals available beginning Fall Semester 2015.

    Students who exceed the maximum number of withdrawals will receive a grade of "WF" for any subsequent withdrawals. To completely or partially withdraw from classes at KSU, a student must withdraw online through Owl Express.

    Students who officially withdraw from courses before the last day to withdraw without academic penalty will receive a grade of "W" and receive no credit. Students who officially withdraw after the last day to withdraw without academic penalty and before the last week of classes during the semester or who have exceeded the maximum number of withdrawals will receive a grade of "WF," which will be counted as an "F" in the calculation of their grade point average.

    The only exceptions to these withdrawal regulations will be for instances involving unusual circumstances, which must be fully documented. Students may appeal to the Academic Standing Committee for consideration of unusual circumstances. Exact withdrawal dates are published in the official academic calendar. Students will receive refunds only when they withdraw from ALL their classes and only by the schedule outlined in the University System refund policy.

  • KSU Institutional Refund Policy

    The refund amount for students withdrawing from the institution shall be based on a pro rated percentage determined by dividing the number of calendar days in the semester that the student completed by the total calendar days in the semester. The total calendar days in a semester includes weekends, but excludes scheduled breaks of five or more days and days that a student was on an approved leave of absence. The unearned portion shall be refunded up to the point in time that the amount earned equals 60%.

    Students will receive refunds only when they withdraw from ALL their classes and only by the schedule outlined in the University System refund policy. Students who withdraw from the institution when the calculated percentage of completion is greater than 60% are not entitled to a refund of any portion of institutional charges.

    Students enrolled summer term who withdraw from second-session courses on the first day of those classes will receive a 100% refund. After the first day, no refunds will be processed. (BOR 7.3.5.1)

    Students should refer to the Office of the Registrar Dates and Deadlines webpage for specific dates of each refund period.

    Students who do not formally withdraw, those suspended for disciplinary reasons, and those who leave the University when disciplinary action is pending are not eligible for a refund on any portion of any fee.

    A refund of nonresident fees, matriculation fees, and other mandatory fees shall be made in the event of the death of a student at any time during an academic semester/summer term.

    Refunds will be disbursed by the University's Internet bank partner. Students may use their KSU Debit Card to select a refund payment method: electronic fund transfer or paper check. Details are available in the Bursar’s Office

    Withdrawal Dates & Refund Percentages

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