Protocol for Inviting Legislators
Sam Olens speaking Any individuals or entities, during the course and within the scope of their responsibilities at Kennesaw State University, who wish to issue invitations to the members or staff of the U.S. Executive Branch, U.S. Senate or Congress, the Georgia Governor’s office, state legislators, state boards, commissions, or committees are requested to notify the office of Government Relations as soon as practicable, and, if at all possible, not less than two weeks prior to such invitation.
In addition, testimony made within the scope of an individual’s responsibilities at Kennesaw State University before local, state or federal bodies or other communication on behalf of professional societies, associations or other academic organizations to elected officials, shall be coordinated with the Office of Government Relations. In this case “coordinated” simply means advance notification of at least three business days.
Most of the general public views Kennesaw State University as one entity, even though it is not. Thus, when considering invitations to public officials, all schools, departments, institutes, student groups and other sponsoring units are required to contact the Office of Government Relations. Kennesaw State University policies on communication with government officials in no way restrict the right of any employee from communicating their personal opinions with government officials. However, when communicating personal opinions it is the responsibility of all employees not to represent their personal opinions as positions or policies of the University, unless the President has specifically authorized them to do so. Kennesaw State University employees should use neither University letterhead nor electronic mail sent through their employer’s mail servers to communicate their personal opinions or positions on political issues.
Protocol for Election Season
Sam Olens speaking Kennesaw State University fully supports and encourages its employees to fulfill their civic obligations and become engaged in the political processes of society. The following is how faculty and staff may appropriately engage in political activities within guidelines that are established by the University and University System of Georgia.
- Employees are free to express their own opinions and may participate in political functions as a personal activity but not on the behalf of Kennesaw State University or under the color of office or position.
- Employees may seek and hold elective office at other that state and federal levels or appointed office, when the holding of the office does not conflict with the employee's duties and responsibilities at Kennesaw State University.
- Employees may not hold elective political office at the state or federal level.
- Employees may not manage or take an active part in a political campaign that will interfere with the performance or duties for which he or she receives compensation.
- A candidate for or holder of an elected political office, federal or state, may not employed or hold a faculty, staff or other position at any institution within the University System of Georgia.
- An employee who seeks elective political office, state or federal, must first request a leave of absence without pay prior to qualification as a candidate in a primary or general election and ending after the general or final election. If the employee is elected the employee must resign prior to assuming office.
- Political campaign solicitation and fundraising are prohibited on Kennesaw State University property or under the color of office or position.
The Office of the Government Relations is the official liaison between the Kennesaw State University community and our federal, state and local governments, and is a critical resource in managing these relationships.