Propose a Program
Propose a Program Faculty that are interested in proposing new education abroad experiences can use this page to guide them through the proposal submission process.
Please review all the information on this page before submitting your education abroad proposal. The information here addresses the deadlines and training requirements the faculty must know, as well as provides valuable links to information about how the EAO evaluates proposals.
Planning Your Proposal
Education abroad program proposals for all terms must be submitted one academic year in advance to the Education Abroad Office by August 11th at 5:00 pm. Proposals must be approved by your academic college before they are submitted to the EAO.
The Education Abroad Office strongly recommends that faculty begin the planning process for their program proposals and involve the EAO at least 6 months to one year prior to the submission deadline.
Below is a list of previously used Travel Agents that may be helpful to you as you begin to plan your program.
If this is your first time proposing an Education Abroad Program, you must sign up for an Education Abroad Seminar for New Faculty below. The seminar will provide information on how to plan a successful program and is available for both new and returning faculty.
For questions pertaining to the proposal and planning process please reference the document below.Education Abroad Proposal Frequently Asked Questions
The Proposal Process
Below is a link to the faculty-led program proposal form, as well as a variety valuable resources to review to ensure the development of a high-quality faculty-led program proposal.
Kennesaw State University's education abroad proposal process is entirely electronic. Fill out the form linked below completely to submit a faculty-led program proposal to the Education Abroad Office for review. The form contains detailed instructions for each section.
After you submit your proposal, if your forgot to include information in your initial submission or you are required to submit additional information to EAO after your proposal has been reviewed, please send the information to EAOproposals@kennesaw.edu.
The Survey Monkey platform that is currently being used for the program proposals does have a save option. A working document has been created to allow time for submitters to work on the proposal periodically. To access the working document that provides you with a list of all of the questions, click on the link under the link under the appropriate proposal type. Upon completion of the working document, the responses can be easily copied into the official submission.Propose a Faculty-led Program Renew a Faculty-led Program Revise a Faculty-led Program
Faculty must complete the Education Abroad Health, Safety and Security online training and all other required Faculty Training Sessions before leading an education abroad program. Faculty that do not complete the required training will not be allowed to participate on the program. All faculty and participating staff will be automatically enrolled in the Safety and Security Training in D2L when a program proposal has been created.
First time program directors are required to attend the Education Abroad Seminar for New Faculty prior to their program accepting student applications. Seminar dates are available before and after the proposal deadline. This seminar will introduce the many facets of running a successful education abroad program, from start to finish. If this is your first time proposing an Education Abroad program or you are a faculty member who has not led a program in the last year, please click below to sign up for one of the seminar dates. Returning faculty are also invited and encouraged to attend!Sign Up: Education Abroad Seminar for New Faculty
Program Proposal Documents & Resources
See below for a listing of program proposal and sample documents that can serve as examples for when you build your own proposal.
Program Proposal DocumentsRequired for all programsRequired for all programsRequired for all programs with a budget managed by the Education Abroad OfficeVendor QuotesAll programs that have a budget managed by the Education Abroad Office require a minimum of three vendor quotes for each item or service that will be purchased or used for the programDepartmental/Dean Letter of SupportOne per faculty member; required for all programsRequired for all new programs and program renewals that have added a new course or significantly changed the content of a course offering; faculty from colleges without a designated approval committee must have a letter of support addressing and approving the academic component of the proposed education abroad program.Required for all new programs or new facultyOne per participating faculty or staff on an education abroad program; required for all new programs or new participating faculty or staffNot required; new programs only unless pre-approved program is altering or adding a community service componentRequired for all programs
Local Partner Support Agreement Form
You must submit this form to the EAO if your proposed program will include just a single faculty member (i.e no participating faculty).
Sample Faculty-Led Education Abroad Program Proposal
An example of a completed proposal that contains all the information necessary for the EAO to review and approve.
A complete, detailed program budget.
Example syllabus outlining all the academic details of a proposed education abroad program.
Sample Safety & Medical Handout
An example safety and medical handout listing all the locations that will be visited, along with emergency contact information and advice for staying safe while traveling in each place.
Education Abroad Faculty Handbook
Comprehensive handbook of information for faculty to use when leading an education abroad experience, including policies, risk management strategies, and financial management.Faculty-Led Programs Roles & Responsibilities
A concise overview of roles and responsibilities of faculty directors and program coordinators.
The Proposal Review Process
Once you have submitted your faculty-led education abroad experience proposal, the Education Abroad Advisory Committee will review it to determine whether it satisfies the requirements for a program.
This section describes the review process and provides details on the criteria the committee will use to evaluate submissions.
Before Submitting Your Proposal
Prior to completing an education abroad faculty-led program proposal, be sure to obtain the proper departmental permissions. Your program must be approved by your department before the Education Abroad Advisory Committee will review it.
The Review Process
The Education Abroad Advisory Committee of the Faculty Senate will review all proposals submitted for approval. Program directors will be notified via email of the committee's decision.
Proposal submissions will be reviewed using the eight key areas listed below:
- Completeness of Proposal
- Detailed Itinerary and Budget
- Innovative Program Concept Design
- Safety/Risk Management
- Knowledge and Experience
- Previous Success
See the Full Criteria Reference Checklist.
Spring Semester 2018 Deadlines
Student Application Deadline: November 1, 2017
1st Program Fee Payment: December 1, 2017
2nd (Final) Program Fee Payment: January 12, 2018
Summer Semester 2018 Deadlines
Early Summer (Leaving before June 15)
Student Application Deadline: February 1, 2018
1st Program Fee Payment: March 2, 2018
2nd (Final) Program Fee Payment: March 16, 2018
Late Summer (Leaving after June 15)
Student Application Deadline: March 1, 2018
1st Program Fee Payment: April 2, 2018
2nd (Final) Program Fee Payment: April 16, 2018
Frequently Asked Questions faculty may face while organizing and submitting faculty-led program proposals.
Go to the EAO Proposal FAQs Page now.
Education Abroad Faculty Standing Committee
The Education Abroad Faculty Standing Committee, a Faculty Senate University Committee, reviews and approves program proposals, and makes campus-wide education abroad policy recommendations. Below is more information about the EAAC, its members, and its process.
Education Abroad Faculty Standing Committee Charter
Document outlining the purpose and scope of the EAAC, and the procedures it follows.
EAFS Committee Member List
Current Education Abroad Faculty Standing Committee members.
More information on EAAC policies, reports, and meeting minutes.